NOTE: To be able to add tasks to the timeline, user needs to have Edit or above permission level. To help with that, you can add tasks to the timeline that is prominently displayed just above the task list. Sometimes task lists can get pretty complicated and hard for end users to visualize. And the absolute beauty is the timeline.You can create subtasks, just like in MS Project.You can alter that setting in the Advanced Settings of the Tasks Web Part You can configure the task list to send an email to the individual(s) in the Assigned To column.And vice versa, by changing % Complete to 100%, it changes Task Status to Completed. By marking Task Status to Completed, it changes % Complete to 100%.While at the core – it is just like another list in SharePoint with rows and columns containing content and metadata, it also has some specific task management “smart” functionality. For every new task created, you need to fill in the out of the box metadata like task status, priority, start and due dates, etc. You, of course, can customize it with metadata if you wish. It has been part of SharePoint for a while but in SharePoint 2013 (SharePoint Online/Office 365) it got a major face-lift and technical improvements, like an ability to display tasks on a timeline. The web part can be used right out of the box. If you are looking for simple, out of the box, web-based task management, there is already a cool web part available to you that you can use. Did I mention that this topic is quite dear to my heart since I spent 15 years in Project Management? Option 1: Manage Tasks in SharePoint using Tasks web part Your choice will be based on personal preference and comfort with technology.

In this blog post I would like to describe 3 ways you can manage tasks in SharePoint. If your organization is using SharePoint, there is a pretty robust task management capability built in. From hand-written notes to Excel, Outlook, MS Project or some online “To-Do” type applications. In fact, tasks are such a staple of our work, that over the course of my career, I have seen people use any available medium to manage them. Every day we have new tasks that come up, get completed or re-assigned to others. Let’s face it, Task Management is a core part of any project or day at work for that matter.

Sharing tasks in outlook